Privacy Policy – BMC Mini Club Ltd trading as British Mini Club
BMC Mini Club Ltd trading as British Mini Club (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you interact with us, including when you visit our website or become a member of the club.
This policy is intended to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Website: www.britishminiclub.co.uk
1. Who we are
BMC Mini Club Ltd trading as British Mini Club is the data controller responsible for your personal data.
The club provides annual memberships for enthusiasts of the Mini, including services such as:
- Club magazines
- Insurance recommendations
- Vehicle valuations
- Access to club events and shows
- Member communications and newsletters
2. Contact details and complaints
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
David Hollis
Email: [email protected]
If you have concerns about how we handle your personal data, please contact us first so we can try to resolve the issue.
You also have the right to lodge a complaint with the UK data protection regulator:
Information Commissioner’s Office (ICO)
Website: https://ico.org.uk
3. The personal data we collect
We may collect and process the following categories of personal data:
Identity Data
- Name
Contact Data
- Postal address
- Email address
- Telephone number
Membership Data
- Membership records and subscription information
Vehicle Information
- Details of vehicles relevant to membership services (e.g. Mini ownership)
Technical Data
When you use our website, certain technical information may automatically be collected through cookies and similar technologies (see section on Cookies).
We do not collect special category personal data such as information relating to health, racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data or sexual orientation.
4. How we collect your personal data
We collect personal data directly from you when you:
- Apply for or renew membership
- Complete forms on our website
- Contact us by email, phone or post
- Register for events or activities
- Subscribe to newsletters or communications
- Agree to our membership terms and conditions
5. How we use your personal data
Under UK GDPR, we generally rely on the following lawful bases for processing personal data:
Contractual necessity
Where processing is necessary to provide membership services or fulfil our obligations under the membership terms.
Legitimate interests
Where processing is necessary for the legitimate interests of running and promoting the club, provided those interests are not overridden by your rights.
Consent
Where required, such as for certain marketing communications. You can withdraw your consent at any time.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
| Purpose / Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
| Administering and managing club memberships | Identity Contact Vehicle | Performance of a contract. |
| Providing member services, including magazines, valuations and event information | Identity Contact Membership Vehicle | Performance of a contract Legitimate interests – ensuring members receive relevant information and services connected to their membership |
| Managing event participation and communications | Identity data contact data | Performance of a contract Legitimate interests – efficient administration of club events and communication with attendees |
| Sending newsletters and updates about club activities | Identity data contact data | Consent Legitimate interests |
| Responding to enquiries or requests | Identity data, contact data, correspondence records, details of the enquiry | Legitimate interests – necessary to respond to enquiries, provide assistance, and maintain good member and public relations |
| Maintaining membership records and administration | Identity data, contact data, membership history, payment records, correspondence records | Legitimate interests – maintaining accurate membership records and ensuring effective administration and governance of the club |
| Improving our website and services | Technical data (IP address, browser type, device information), usage data (pages visited, interactions), cookies or analytics data | Legitimate interests – analysing use of the website and services to improve functionality, user experience, and performance (subject to cookie consent where required) |
6. Marketing communications
We may send members information relating to:
- Club newsletters
- Shows and events
- Club announcements
- Updates through social media channels
You can opt out of marketing emails at any time by using the unsubscribe link in emails or contacting us directly.
7. Sharing your personal data
We do not sell or trade personal data.
We may share your personal data with trusted third parties set out below for the purposes of operating the club.
- Service providers acting as processors who provide services such as payment processing services and IT and system administration services. We use Wire Wheels Webbers Ltd (Crossmember) to manage the club membership database.
- Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
- HM Revenue & Customs, regulators and other authorities based in the United Kingdom.
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
8. International transfers
Some service providers we use may process personal data outside the UK or the European Economic Area (EEA).
For example, payments are processed through PayPal, which may involve the transfer of data outside the UK or EEA. Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data; or
- Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK.
Please contact us: [email protected] if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
9. Data security
We implement appropriate technical and organisational security measures to protect personal data against unauthorised access, loss, misuse or disclosure.
Access to personal data is limited to individuals who need it to perform their role.
10. Data retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including:
- administering membership
- complying with legal or regulatory obligations
- resolving disputes or enforcing agreements
Retention periods may vary depending on the type of information and legal requirements. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Details of retention periods for different aspects of your personal data are available from us by contacting us: [email protected]
11. Your data protection rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please see below to find out more about these rights.
If you wish to exercise any of these rights please contact us: [email protected]
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
YOUR LEGAL RIGHTS
You have the right to:
Request accessto your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correctionof the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasureof your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processingof your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processingof your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- If you want us to establish the data’s accuracy.
- Where our use of the data is unlawful but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
- You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transferof your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any timewhere we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
13. Cookies
Our website uses cookies to help it function effectively and to improve the user experience.
Cookies may be used to:
- enable core website functionality
- understand how visitors use the website
- support website performance and improvements
Further information about the cookies used on our website may be provided through a cookie notice or separate cookie policy.
Last updated: April 2026
